Program Assistant

Job Title: Program Assistant
Location: Washington, DC (metro accessible)
Classification: Entry-level, full-time, non-exempt
Organization: The Campaign for the Fair Sentencing of Youth (CFSY)
Due: Applications will be accepted on a rolling basis until the position is filled
Position Available: June 2019

Background: The Campaign for the Fair Sentencing of Youth (CFSY) is a national organization that leads, coordinates, develops, and supports efforts to implement just alternatives to the extreme sentencing of America’s children, with a focus on abolishing life‐without‐parole sentences for all youth. Our vision is to create a society that respects the dignity and human rights of all children through a justice system that operates with consideration of a child’s age, provides youth with opportunities to return to the community, and bars the imposition of life‐without‐parole sentences for people under age 18. The CFSY collaborates with advocates across the United States and in Washington, DC, that use public education, advocacy, movement building, corporate engagement, and litigation as strategies to pursue this goal, and endeavors to lead efforts from behind, supporting strategies developed by partners working on the state level. The CFSY’s team works closely in a friendly, collaborative work environment.

Summary of Position: The Campaign for the Fair Sentencing of Youth seeks a tenacious, dedicated, creative individual to join the CFSY’s Washington, DC office and provide critical programmatic and administrative support to the staff and manage logistics for the CFSY’s events throughout the year including the annual Convening, among other duties. The CFSY offers a full benefits package and competitive hourly wage, commensurate with experience and skills. One other Program Assistant supports other aspects of the CFSY’s work.

Duties will include:

  • Provide administrative and programmatic support primarily to development, strategic partnerships, and communications teams;
  • Assist with all aspects of event planning and logistics (securing venues, working with contractors, scheduling travel), including for annual Convening & fundraising reception;
  • Assist with website, email communications, and social media strategies;
  • Manage and update organizational contact database;
  • Implement donation tracking and acknowledgements;
  • Develop and create a range of educational and programmatic materials including infographics, fact sheets, and more for diverse audiences and stakeholders;
  • Coordinate and secure travel for geographically dispersed staff and partners;
  • Schedule meetings and conference calls;
  • Respond to inquiries about the CFSY via phone and website / email

Additional duties may arise based on demonstrated ability, interest, and capacity.

Qualifications: The ideal candidate will have office/administration, project management, and event planning experience, whether in a professional, volunteer, or extracurricular capacity, an ability to engage and work with a diverse group of external stakeholders, demonstrated organizational and computer literacy (Outlook, Google Apps, video conferencing, willingness to learn a CRM software and a content management system) as well as excellent writing abilities and competence with social media. Strong interest in criminal justice issues, particularly progressive reform to harsh juvenile sentencing practices in the United States, racial discrimination in juvenile justice, and/or human rights in the United States are required. Work and/or internship experience in juvenile justice organizations and/or legislatures is highly desirable.

Core competencies:

  • Organized and detail‐oriented – maintains system for organizing work materials and responsibilities; able to function effectively under pressure and handle numerous tasks simultaneously
  • Flexible with time management – able to prioritize with minimal supervision, take on unexpected tasks as they arise, adapt to changing priorities and schedules as needed, and a quick learner
  • Enthusiastic about learning – able to take guidance on assigned tasks, eager to gain new skills and be challenged, and seeks regular feedback on completed work
  • Excellent communicator – good oral and written communication skills; honest and straightforward with questions and ideas
  • Commitment to working as a team – friendly and courteous, willing to work closely with the geographically dispersed and diverse CFSY staff, including additional Program Assistants, and as part of the larger community working to end life without parole for children; sees program and administrative support role as crucial to the success of the organization
  • Commitment to the CFSY mission – passion to end life without parole and other extreme sentences for children in the United States; a broader commitment to criminal justice reform
  • Self‐motivated and creative – takes initiative to start and develop new tasks when appropriate and works diligently to complete them without constant supervision
  • Personable; has a communications style that engages others and motivates action
  • Sense of humor

Compensation: The CFSY offers a competitive hourly wage for this position, as well as a generous benefits package, including employer‐paid premiums for a platinum individual health insurance plan, life and disability insurance, and a 403(b) retirement plan. This position is full‐time and non‐exempt.

Location and Travel:
CFSY’s headquarters are in Washington, DC, with many staff working remotely throughout the country. The scope of the Program Assistant’s work will be in Washington, DC. Minimal travel (staff retreats, court hearings, etc.) is expected. All business related travel will be paid for by CFSY in accordance with our travel policy.

Physical Environment and Equipment:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The work is performed primarily in an office setting, with moderate background noise and requiring the ability to sit and/or stand at a workstation for extended periods of time;
  • Specific vision abilities include close vision requirements due to computer work;
  • Ability to travel;
  • Ability to effectively use a telephone, including mobile phone; computer (with Microsoft and Google applications); keyboard; and video conferencing

How to Apply:

Email in a single attachment: a letter of interest, resume, names of and contact information for at least three references, and a brief, original, unedited writing sample to in PDF format. Use “Program Assistant” as the subject of your email. Only complete applications will be reviewed. Applications will be received on a rolling basis, and the position will remain open until filled. No phone calls.”

To apply for this job email your details to